Staff General Affair

Job Description:

• Checking official travel reports for all departments
• Manage mandatory licensing administration needs for expatriates (DPKK, IMTA, RPTKA, e-ITAS)
• Taking care of expatriate apartment needs
• Facilitate flight and hotel ticket reservations for official travel for all employees
• Create expense reports for expatriate permits
• Arranging office operational vehicles for employee mobility
• Checking petrol and e-toll claims from divers in the context of vehicle operations for office support
• Review and carry out applications for procurement of GA goods for all departments (furniture, stationery, office pantry needs, laptops, etc.)
• Carrying out asset opname periodically to ensure the condition of assets and the actual number of assets
• Carrying out operational asset management (stickerization, deletion, sale and rehabilitation of assets)
• Reviewing absenteeism and overtime of outsourced employees (office boy and driver)
• Monitoring cost expenses for office needs (electricity, water, wifi, etc.)
• Monitor outsourcing employee contracts

Competencies Required:

• Diploma/Bachelor from Human Resource Management, Business Management or related with minimum 2 years of experience
• Excellent communication skills, both verbal and written
• SAP system
• Fluency in English will be an advantage
• Have a good skill in general affair arrangement and fulfilling needs
• Excellent Inter-personal Skills
• Flexible and open to changes and able to manage multiple tasks in restricted timeframes
• Be able to take critical decisions and handle stress
• Thriving at Microsoft office (Power point/Excel/Word) – excellent at database processing ability
• Numbers friendly
• Fully Vaccinated Covid-19

Personality:

• Good administration and negotiation skills.
• Must be meticulous with an eye for detail
• Mature, pleasant, well-organized and self-motivated
• Good logical thinking, analytical and problem solving
• Professional and serious for the work at hand, but easy to work with and is able to have fun
• Diligent in work; immediately responsive on all matters
• Have initiative

Personality: Jakarta